BETTY'S TRAILS

The trails we take today are the paths that shape tomorrow

TRAILS WEST RETREATDel's RetreatRebecca's CabinWoodview CabinTrails End CabinCedar CottageEagle's Nest LodgeThe PavilionNew Ulm Ranch HomeOur PoliciesWEDDINGSEvent PricingMap & DirectionsThe Story of Trails WestWhat Our Guests SayBetty's BooksBetty's TrailsTrails West Photos
 

TRAILS WEST RETREAT
POLICIES AND RULES

                      

TRAILS WEST RETREAT, located in Washington County at 10900 Mayer Cemetery Road, Burton, Texas 77835 is a  facility devoted to a concept of allowing its guests the opportunity to enjoy the beauty of nature, its peace, quiet, serenity, and above all, to a have a great woodland experience. It is a place where one can relieve the stress of city life and simply relax and enjoy rolling hills and flower filled woodland meadows.
At Trails West Retreat, the guest does his own housekeeping and cooking, except at our Eagle's Nest Lodge where a continental style breakfast is served. We strive to fully stock and provide essential elements that might have been forgotten. Please feel free to use them but refrain from taking them home with you so they will be available for the next guest to enjoy. 
In order for this campground to remain in this lovely state, it is necessary for its guests to maintain a certain amount of respect for what God gave us that we now share with you. We have therefore set a list of rules that we expect to be firmly adhered to or the guest will not be allowed to return.
1. NO LITTERING anywhere, anytime. Trash cans are provided. Use them! NEVER throw things in the creek! Leave the campground, facilities and cabins as clean as you found them.
2. NO SMOKING is allowed inside the cabins or in any building on the premises. Smoking is permitted outdoors, unless the campground is under a fire ban. Do not throw cigarette butts into the water or onto the grounds. 
3.  FOOTWEAR REQUIRED. Wear tennis shoes or appropriate footwear. It is OK to put your feet in the water but there are sharp and slippery rocks. Never go barefoot in our Serenity Creek. The water is generally 1-3 feet deep but occasionally after a heavy rainfall, it can be swift and in places over your head. Small children should NEVER go in the creek unless accompanied by an adult. 
4. PETS are permitted.  Keep your pet on a leash until it is established that the pet will not be upsetting to other pets or guests. If your pet is disturbing or hostile to others, you must control it. If the pet is not controlled, the guest will be asked to remove the pet from the premises, and it will not be allowed to return.  Do not leave pets unattended in your cabin when you leave the premises.  We provide a kennel with dog house located at our Eagle's Nest Lodge if you do not bring your own carrier.  There is a $50 pet deposit which may be waived provided you have given us your credit card information.
5. WATCH YOUR CHILD: Keep your child under your supervision at all times. There are numerous hazards to small children.  Some areas have cliffs that are as high as 18 feet.
6. FIRES: Fires are allowed only in fire pits, grills or designated areas.  At some especially dry times during the year, we do have county fire bans, so only charcoal cooking fires will be allowed at those times. Bring your own charcoal and starter for the grills.  The grill and picnic tables at the pavilion are available to all guests.
7. CONSUMPTION OF ALCOHOL is allowed on the premises but all cans must be placed in appropriate waste containers. Public display of intoxication will NOT be permitted, and a guest who displays this condition may be asked to leave, if necessary, by legal force. Minors are not permitted to consume alcohol on the premises. TRAILS WEST RETREAT will not be held responsible for infractions of this rule.
8. GROUNDS USE:  STAY ON DESIGNATED TRAILS, PATHS OR ROADWAYS.   DO NOT PICK THE FLOWERS!  Cutting across gardens or open meadows can destroy the vegetation and wildflowers that grow abundantly here.  DO NOT walk inside the garden areas! 
9. NO ATVs are allowed in use on the grounds except for motorized toddler toys.  Bicyles are allowed.  There is ample room to park your boat or a trailer with an ATV.
10. BY RESERVATION ONLY: The cabins & campground are available by reservation only. Reservations must be made no less than 24 hours in advance.  We will hold with a credit card for SEVEN days.  We must receive your deposit via check or it can be held paid through Paypal at a small administrative charge.  You can use your own credit card to make the Paypal invoice payment.  You do not have to be a paypal member to use this service.  Cash or check is the preferred method of payment.
11. DAMAGE AND/OR THEFT.  Certain amenities such as coffee, tea, paper towels, toilet paper, cosmetic and toiletry items are provided for the use of the guest(s). Use what you need but please do not remove them from the premises. Destruction to or theft of property belonging to Trails West Retreat shall be prosecuted by law. Damage to property caused by the guest(s) or his/her pets will be charged to the guest.  Trails West Retreat furnishes all linens and towels, cooking utensils, dishes and flatware and please leave them WHERE you found them.
12. DEPOSIT:  We do not accept credit cards.  We take cash, check or money order. The deposit is equal to 1/2 the entire stay.  We can bill you in advance if you prefer through PayPal, however there is a 3% Paypal administrative charge.  In the case of Antique Shows, a DEPOSIT is necessary to reserve and the filled in signed reservation form MUST be returned within 7 days, either by mail with your check or thru email.  We will hold with a credit card number for 7 days only.  It is NOT sufficient to maintain the reservation.  All reservations made for ANTIQUE SHOWS must be paid in full no later than 4 weeks prior to the reservation date.
13.  TRASH:  When leaving, please place trash in the large can outside of the cabin.  In case of large parties, there is a $75 charge for trash haul-off fee.  This will be waived if all trash is removed from the premises provided the guests have cleaned the property and grounds.  If your children have water balloons, please pick them up and do not let the children throw things into the creek.  Do not leave trash or cigarette butts anywhere on the grounds or decks.
14. NOISE: Soft, easy listening music is great. Noise is not! Feel free, however, to bring your guitars or musical instruments, and play around the campfire. Keep the volume at a pleasant level. Loud music will NOT be tolerated except in the case of a professional band or musician(s) with approval of Trails West Retreat staff. Unless, you lease the entire campground for an occasion, please respect the rights of other guests.
15. CANCELLATION POLICY:  Regular Season:  There is a non-refundable $25 booking fee per day of reservation if cancelled at least within 48hrs prior to reservation date in non-peak times.  There is a $50.00 booking fee per day if cancelled within 7 days of date of reservation during non-peak times.  If cancelled within 48 hours of the reservation date, the guest is responsible for the full amount of the room charge for the full period of the reservation.  Peak season:  All is due if cancelled within 7 days of reservation date.  If cancelled before 7 days of reservation date, then there is a $50 per day booking fee. SPECIAL EVENTS:  Valentines, Weddings, MS 150, Spring Break & all other Holidays.  $75 non-refundable booking fee per day if cancelled 4 weeks before reservation date.  Guest will be held responsible for full payment if cancelled within 4 weeks unless we are able to re-book.  The non-refundable $50 booking fee is still applicable and $100 on the Cottage or Pavilion.
ANTIQUE FESTIVALS:   If cancelled within 4 weeks of the Festival reservation date, full amount is due. If cancelled within four weeks of the Antique Festival and cabin or room remains unrented, the guest is still responsible for the full amount of the lease.  If we are able to release, we MAY do a partial refund at our discretion or allow a credit for future use.  There will still be a $100 booking fee deducted.
Special Event Exclusive lease of multiple/all units:  Non-Peak:  Deposit of $600 required. If cancelled before 6 weeks of reservation date, $300 booking fee minimum if units are successfully re-leased. If cancelled within 3-6 weeks, there will be a $500 booking fee.  If cancelled between 2-3 weeks, the booking fee will be $600.  Within 2 weeks, the entire $600 will be forfeited + the guest will be responsible for all unleased units for their cancelled reservation date(s).   Peak & Holidays:  Exclusive rental whole south side facility:  $1000 initial deposit.  Cancellation before 4 weeks of event, $700.  If cancelled within 4 weeks, all will be due unless we are able to re-lease all units.
16. LIABILITY: Trails West Retreat will not be held liable for accidents or injuries received on the property. Trails West Retreat is a natural area with many different possible hazards including, but not limited to, water, land, animal, insect and plant life, any of which could contribute to an injury or death. In addition, the decks and bridges are built for the enjoyment of the guest(s) but can be a possible source for accidents. Travel the trails at your own risk! The trails and bridges are at times crude and primitive. Always watch for snakes, insects, cacti, vines, sticks, poisonous plants, stinging plants, rocks and limbs. There are several cliffs on the premises.  Making a reservation with Trails West Retreat constitutes reading, understanding and agreeing to the policies and to the Waiver of Liability as posted on the website at http://www.bettystrails.com/.
17. CHECK-IN:  Normal check-in is 2:00PM, 4:00PM during Antique Festivals.  No early check-in during Antique Festivals.  At normal times, check-in can be earlier if permission is granted ahead of time.  Unless you have paid in full or discussed arrival in advance, please come by the Lodge office located at 10770 Mayer Cemetery (across the creek) at the corner of Mayer Cemetery & Muske-Ullrich Roads.  Payment is expected in advance of your stay.  If you know that you will arrive after 7PM, please notify the office in advance.  We will have your cabin open with key on the table.  Late arrivals need not check-in at the office at night.  Please come by the office the following morning to settle your account if you have not sent the full amount of your stay previously by mail.  
18. CHECKOUT: Checkout time is 12:00 noon, 11:00AM during Antique Festivals.  During Antique Festivals, the check-out time is STRICTLY enforced.  Please be out at that time because there is a high turnover during that period.  During normal times, if the cabin is not rented for the following evening, the guest(s) may stay a little later with permission from the Trails West staff. We want you to stay as long as you like within reason and not feel rushed in order to give you that time to relax.  When you leave, please do not make the beds. Leave towels in the tub or shower.  Place trash from inside in outside trash can. Turn off lights, AC and coffee pot. Cottage guests: return AC setting to 80 degrees. Leave key on table and do not lock door. Please return things to the place you found them if you have moved them.  Leave the cabin/Cottage in the state that you found it except for beds and towels.  If a guest stays beyond the check-out time without prior permission, he may be charged for an additional day. 
19. LOST KEY: There is a $25.00 lost key charge.  Please notify TWR immediately of lost key.
20.  CLEANING:  No housekeeping is provided during your stay at Trails West Retreat.  The guest is responsible for cooking, etc.  If you choose not to wash the dishes upon check-out, there will be a $25 cleaning charge.  If you have a need for any item that might be missing, please notify TWR at the Lodge Office.  There is a $75 trash haul-off/cleaning fee for multiple unit or party rentals.  This will be waived if guest cleans and takes away excess trash.  There is a non-refundable $25 cleaning fee if guests in each unit exceed 4 persons including children per unit.
21.  No children under the age of 12 are allowed at the Eagle's Nest Lodge.
22.  Only the Hangar has a DVD player so please bring your own if you desire to watch movies, however we may be able to provide you with one if you inquire at the Lodge office.
23.  We are on a septic system at Trails West so please do not throw anything in the toilets other than tissue.
24.  DO NOT PICK THE FLOWERS!!! 
----------------------------------------------------------------------------------------------------------

WAIVER OF LIABILITY, ASSUMPTION OF RISK & INDEMNITY AGREEMENT

WAIVER
: In consideration of permission to use, today and all future dates, the property or properties, facilities, staff, equipment and services of TRAILS WEST RETREAT, I, for myself, my heirs, personal representative or assigns, do hereby release, waive, discharge and covenant not to sue the owners and/or directors of TRAILS WEST RETREAT, the employees, the owners of the property, and agents from LIABILITY from ANY and ALL claims, including negligence resulting in personal injury, accidents, or illnesses (including death), and property loss arising from, but not limited to, participation in activities, observation, and use of facilities, premises or equipment.

Assumption of Risks: TRAILS WEST RETREAT is a private park of 15.3 acres located in Washington County, Texas in a rural and natural setting, which encompasses all facets of nature such as, but not limited to, the possibility of the existence upon the premises of dangerous animals, snakes, reptiles, insects, poisonous plants, fallen trees, brush, logs, thorns and vines. In addition, there are cliffs, rocky paths, elevation changes and possible water hazards. The person signed below takes it upon his/her own risk to hike the trails of the premises with the complete understanding that TRAILS WEST RETREAT has been designed to allow the customer to have a closer look at this beautiful, natural setting, and that TRAILS WEST RETREAT, its owners or employees, will not be held responsible for any accident or illness related to this natural setting. On occasion TRAILS WEST RETREAT leases certain other similar properties, specifically a farm and house located at 759 HWY 109, New Ulm, Texas, and/or other facilities that may be used to accommodate the needs of the client. This waiver applies to all such other properties under the same conditions as stated above.

Indemnification and Hold Harmless: I also agree to indemnify and HOLD the owners and employees of TRAILS WEST RETREAT, Delbert L. Meischen and Betty J Meischen, and the Partnership of Smith Realty, (principles Betty Smith Meischen, Arthur James Smith, Richard D. Smith) HARMLESS from any and all claims, actions, suits, procedures, costs, expenses, damages and liabilities, including attorney’s fees brought as a result of my involvement at TRAILS WEST RETREAT and to reimburse them for any such expenses incurred.

Severability: The undersigned further expressly agrees that the foregoing waiver and assumption of risks agreement is intended to be as broad and inclusive as is permitted by the laws of the State of Texas, and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.

Acknowledgment of Understanding: I have read this waiver of liability, assumption of risk, and indemnity agreement, fully understand its terms, and understand that I am giving up substantial rights, including my right to sue. I acknowledge that I am signing the agreement freely and voluntarily and intend by my signature to be a complete and unconditional release of all liability to the greatest extent allowed by law. Furthermore, if I am the parent or guardian of a minor under the age of 18 who is accompanying me, or who is attending a function at the RETREAT alone, the said minor is also bound by the same terms of this agreement through my signature. I have read the previous paragraphs, and I know, understand, and appreciate these and other risks that are inherent at TRAILS WEST RETREAT. I hereby assert that my participation is voluntary and that I knowingly assume all risks for myself and all other members of my party.

Making a reservation with Trails West Retreat constitutes understanding and agreement with the rules and waiver of liability. 

ENJOY!

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

HOLIDAYS & Special Events Calendar (Higher rates apply to these dates 4 days on either side)

New Year's Day 

President's Day

Valentines Day

Spring Break 

March-April Antique Show

April  MS 150

May  Memorial Day

4th of July

September Labor Day 

Fall Antique Show September-October

Halloween Oct 31

Thanksgiving (entire week of)

Christmas Dec 21-Dec 31.