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Event Pricing & Policies

These are general guidelines but nothing here is ever written in stone!  Please email us with any questions you may have about our facility.  Because Trails West Retreat is so leisurely and kid/pet friendly, gatherings of all kinds tend to be quite successful here. We want to help you plan and have a great wedding, party or reunion!   bettystrails@yahoo.com

Trails West Retreat
Event Pricing & Policies
Non-Exclusive Rental means that other unrelated parties may be upon the grounds in other cabins not leased by the Event party.  Under non-exclusive contracts, Trails West Retreat retains the right to lease any cabins not leased by the party renting the Pavilion.  Exclusive rental  means that ONLY guests associated with the event party will be rented to on the south side (Pavilion side) of the creek.  This exclusive contract does not apply to the Lodge rental UNLESS specified and leased by the EVENT party.
Package One:  Day Use only, and no overnight cabin rental, non-exclusive, (prices not valid on holiday or Antique Festival weekends).  Pavilion, kitchen and baths 4 hours
Groups up to 25, $175 + tax for first 4 hours + $25 for each additional hour over 4 hours plus tax peak season (March, April, May, June, September, October, November, December). ($150 Jan, Feb, July, August)
Groups of 25-50 $200 (4 hours) + tax peak season, $175 off season + $25 an hour for over 4 hours
Groups 50-75 $225 (4 hours) + tax peak season, $200 off season + $25 an hour for over 4 hours
Groups 75-125 $250 + $25 for each additional hour over 4 hours peak, $225 off peak + $25 an hour after 4 hours
There is a separate $250 cleanup/damage deposit which is not included in the total price and must be paid in advance.  There is a non-refundable $75 Trash hauloff charge.  In addition, a $25  charge for washing dishes, a $25 charge for sweeping & mopping the floors, $50 grounds cleaning, $25 for excessive cleaning of bathrooms.  These charges may be waived depending on how clean the Pavilion and grounds are left.  Tables & chairs must be returned to where they were found.  The small bedroom is NOT included in the rental rates and IF used unless specifically added in contract, there is a $50 charge for use.  The deposit will be adjusted on how well the Pavilion and grounds are left after the event.  There is a $100 non-refundable booking fee in case of cancellations 1 month prior to event date during peak season, and if cancelled less than 1 month, the full amount will be due.  Payment for the Pavilion booking without cabins must be in full including the deposit to secure your date.
Package Two: Pavilion Day use only non-exclusive with additional cabin rental.  
Same as Package I for one night with one cabin rental will be at regular posted rates less $10 per night on the cabin rate.   Two or more cabins rented for one night, $10 off regular posted cabin rental price + an additional 2 hour usage on Pavilion (6 hours included). 
 Deposit is the same as Package 1.  Guest is responsible for cleaning and returning premises to the manner they were found and for hauling off trash from the Pavilion. Grounds left clean.  No cigarette butts or trash left anywhere except in trash cans.
Package Three:  Exclusive Rental South Side of Creek for Two Nights
Included in Two night package: Pavilion, Trails End Cabin, Woodview Cabin, Rebecca's Cabin and Del's Cabin + Cottage Dorm + Lone Oak Room. Exclusive lease includes up to 20 people (children under 2 are free) Exclusive use of facility on south side of Creek = $895 + tax per night. (Holiday rentals, Prime months March, April, May, June, September, October, Nov, Dec). $850 off peak.  Holiday rates are $950 + tax per night. Each additional person over the age of two years please add $20 per person per night inc tax.  Exclusive 2 night use includes 24 hour use of Pavilion.
Package includes: Cedar Cottage Dorm – downstairs, 1 shower bath, full kitchen, coffeemaker, fridge w/icemaker, microwave, table and 6 chairs, 1 twin bed; Upstairs–1 king, 1 queen, 1 full, 1 twin (sleeps 8) 
Cedar Cottage Lone Oak Room– separate bedroom with adjoining door to kitchenDownstairs 1 king, 1 rollaway bed, full bath, sofa, table, 4 chairs, rocker, Separate kitchen area with fridge, microwave, coffeemaker  (sleeps 3 or 4—rollaway bed available)
Woodview Cabin—1 queen, 1 double futon, shower bath, kitchenette, fridge, microwave,  coffeemaker (sleeps 2-4)
Rebecca’s Cabin—1 queen in private room, full bath, 1 double futon, kitchenette with fridge, microwave, coffeemaker (sleeps 2-4)
Del’s Retreat Cabin—1 twin, 1 full, shower bath, fridge w/icemaker, microwave, coffeemaker (sleeps 1-3)
Trails End Cabin  1 queen, 1 futon, shower bath, fridge, microwave, coffeemaker (sleeps 3-4)
Pavilion—1 twin, 1 rollaway bed, full kitchen, 2 bathrooms w/ 2 stalls each + 2 showers, AC, exterior covered area & picnic tables.  Serving bar, both gas & charcoal grill (sleeps 1-2)
Optional Travel Trailer space (not included in price) = 30 AMP hookup with water next to the Pavilion for camper or motorhome at $40 per night inc tax
 Package Four: Exclusive Rental South side of the Creek for One Night Only
$1095 per night + hotel tax (holidays, peak prime months March, April, May, June, September, October, November, December + tax) $995 off season 1 night + tax.   $1195 Holiday use.  Includes up to 20 guests. Each additional person over 20 total persons & over the age of two years please add $20 inc tax.  This includes 24 hour rental of Pavilion from 12AM-12PM. 
There is a $350 cleaning/damage deposit separate from price quote.  $100 of this deposit is non-refundable.  The balance will be returned if all is left in the manner it was found and ALL trash hauled off from Pavilion.  We do not offer one night exclusive rentals during Antique Shows.
 Additional Add-ons for package I or II for one night:
Individual Pricing  2+ rentals (non-exclusive use) 1 night+ 13% hotel tax
Cedar Dorm               $175 (4 persons included) off season,
Lone Oak:                  $135 (2 persons included) off season,
Woodview:                 $125 (2 persons included) off season,
Rebecca’s:                  $135 (2 persons included)off season,
Trails End Cabin $115 + tax
Del’s:                          $100(2 persons)off season, $100 peak 
Tent camping/primitive area $40 per night, includes tax & 2 persons
Camper Trailer space  $40 per night          
Lodge Pricing in conjunction with all Packages:
Eagle’s Room king, 2 twins, private bath: one night rate = $135 (with breakfast $150) + tax  (sleeps up to 4)
Cardinal Room queen, twin private bath = $125 (with breakfast $145) + tax (sleeps 3)
Blue Jay Room full & twin, assigned bath = $115 (with breakfast $135) double occupancy. (sleeps 3)
Extra guests at Lodge over two to room are charged at $25 ($35 with breakfast) + 13% hotel tax.
If Lodge rooms are used more than 1 night, you may deduct $10 off each price.
Breakfast is available ONLY to Lodge guests 
** Lots of walking trails with two bridges across the creek 
** Children can fish for perch off the bridge (catch & release)
 ** Basketball hoop
 ** 2 children’s play areas a Playscape + toddler sandbox w/ toys 
**  Horseshoes 
**  Beanbag toss
 **  Dance to your own music with our Pavilion sound system—bring CDs or Ipod 
**  3 Bench swings 
** Croquet Set
Additional Services:
Bride delivered to wedding site in 1928 Model A +Bride and attendants may dress at the Lodge = $100 + tax

 Tent Site camping with outdoor real toilet + access to Pavilion showers = $35 per night (includes 2 persons) only rented in conjunction with cabin or Pavilion rental.
Pavilion Trash haul off = $75 (Event party is responsible for hauling off PAVILION trash) There will be assessed a $200 charge if grounds are not cleaned up after an event. Guest is required to clean Pavilion and grounds from all trash, paper, bottles, and cans after an event.

There is a $300 separate deposit for Southside Exclusive Rental and additional $100 if rooms are leased at the lodge.  This deposit is totally separate from the rental rates and will be held as a security deposit.  1/2 of the total amount is due up front.  The balance is due 3 weeks prior to the event date.
Event pricing includes extra time on day following event for cleaning. 
Guests must be out of cabins etc. by noon however, may stay on grounds until 2 PM on the day following exclusive usage event for cleaning.
All utilities, linens and towels are included in pricing. 
One roll of toilet paper will be furnished for each toilet including Pavilion.  Extra paper will be at guest expense.
Guest must provide all paper towels, plates, paper cups, glasses etc. at the Pavilion.
Coffee, water etc is NOT furnished for group events.
Pets and children are allowed.
Our Policies & Waiver of Liability  
TRAILS WEST RETREAT, located in Washington County at 10900 Mayer Cemetery Road, Burton, Texas 77835 is a  facility devoted to the concept of allowing its guests the opportunity to enjoy the beauty of nature, its peace, quiet, serenity, and above all, to a have a great woodland experience. It is a place where one can relieve the stress of city life and simply relax and enjoy rolling hills and flower filled woodland meadows. At Trails West Retreat, the guest does his own housekeeping and cooking, except at our Eagle's Nest Lodge where a continental style breakfast is served if specified in advance. We strive to fully stock and provide essential elements that might have been forgotten. Please feel free to use these items but refrain from taking them home with you so they will be available for the next guest to enjoy.  In order for this campground to remain in this lovely state, it is necessary for its guests to maintain a certain amount of respect for what God gave us that we now share with you. We have therefore set a list of rules that we expect to be firmly adhered to or the guest will not be allowed to return.
 1. NO LITTERING anywhere, anytime. Trash cans are provided. Use them! NEVER throw things in the creek! Leave the campground, facilities and cabins as clean as you found them. 
2. NO SMOKING is allowed inside the cabins or in any building on the premises. Smoking is permitted outdoors, unless the campground is under a fire ban. Do not throw cigarette butts into the water or onto the grounds.
  3.  FOOTWEAR REQUIRED. Wear tennis shoes or appropriate footwear. It is OK to put your feet in the water but there are sharp and slippery rocks. Never go barefoot in our Serenity Creek. The water is generally 1-3 feet deep but occasionally after a heavy rainfall, it can be swift and in places over your head. Small children should NEVER go in the creek unless accompanied by an adult. 
 4. PETS are permitted.  Keep your pet on a leash until it is established that the pet will not be upsetting to other pets or guests. If your pet is disturbing or hostile to others, you must control it. If the pet is not controlled, the guest will be asked to remove the pet from the premises, and it will not be allowed to return.  Do not leave pets unattended in your cabin when you leave the premises.  We provide a kennel with dog house located at our Eagle's Nest Lodge if you do not bring your own carrier.
 5. WATCH YOUR CHILD: Keep your child under your supervision at all times. There are numerous hazards to small children.  Some areas have cliffs that are as high as 18 feet.
 6. FIRES: Fires are allowed only in fire pits, grills or designated areas.  At some especially dry times during the year, we do have fire bans, so only charcoal cooking fires will be allowed at those times. Bring your own charcoal and starter for the grills.  The grill and picnic tables at the pavilion are available to all guests. Please do not light candles inside buildings.
 7. CONSUMPTION OF ALCOHOL is allowed on the premises but all cans must be placed in appropriate waste containers. Public display of intoxication will NOT be permitted, and a guest who displays this condition may be asked to leave, if necessary, by legal force. Minors are not permitted to consume alcohol on the premises. TRAILS WEST RETREAT will not be held responsible for infractions of this rule.
 8. STAY ON DESIGNATED TRAILS, PATHS OR ROADWAYS. Cutting across gardens or open meadows can destroy the vegetation and wildflowers that grow abundantly here.  Please do not pick the flowers or walk inside the garden areas!
  9. NO ATVs are allowed except for small motorized toddler toys.  Bicyles are allowed.  Guests may park a boat or camper at TWR as there is ample parking.  There are ATV trails nearby.
 10. BY RESERVATION ONLY: The cabins & campground are available by reservation only. Reservations must be made no less than 24 hours in advance and can be held with a credit card. Cash or check is the preferred method of payment. Unless, you lease the entire campground for an occasion, please respect the rights of other guests. We offer payment by credit card thru PayPal invoicing at a small additional charge.  Making a reservation with Trails West Retreat constitutes agreement with its policies and waiver of liability.
 11. DAMAGE AND/OR THEFT.  Certain amenities such as coffee, tea, paper towels, toilet paper, cosmetic and toiletry items are provided for the use of the guest(s). Use what you need but please do not remove them from the premises. Destruction to or theft of property belonging to Trails West Retreat shall be prosecuted by law. Damage to property caused by the guest(s) or his/her pets will be charged to the guest. 
12. DEPOSIT: Guest must provide a valid credit card number which will be held on file by Trails West Retreat which can be run in the advent of cancellations, damage to property, or excessive clean up requirements.All prices quoted are cash.  If no credit card number is given, a personal deposit check of $100.00, $150 for Antique Festivals for each rental facility (a minimum of $200 in case of private parties) will be required.
 13.  TRASH:  When leaving, please place trash in the large can outside of the cabin.  In case of large parties, there is a $75 charge for trash haul-off.  This will be waived if trash is removed from the premises provided the guests have cleaned the property and grounds.  If your children have water balloons, please pick them up and do not let the children throw things into the creek.
 14. NOISE: Soft, easy listening music is great. Noise is not! Feel free, however, to bring your guitars or musical instruments, and play around the campfire. Keep the volume at a pleasant level. Loud music will NOT be tolerated except in the case of a professional band or musician(s) with approval of Trails West Retreat staff or exclusive rental use.
 15. CANCELLATION POLICY: There is a $50.00 cancellation fee if cancelled within 48 hours of reservation during normal times for individual use.  There is a $100 non-refundable cancellation fee in the case of Antique Festivals and $300 for special events.  In the case of individual non-holiday or special event use, a full refund will be made if cancelled 48 hours prior to the date of reservations during normal times.  If reservations are for Antique Festival, MS 150, special event or holiday weekend, 6 weeks notice must be given, however, the deposit fee will be forfeited.  Exclusive usage events, the $300 deposit will forfeited entirely if cancelled.  If sufficient time is given to re-lease, the client may not be charged for the full time.   The guest will be charged the full amount of the stay if not cancelled within the time limits. 
  16. LIABILITY: Trails West Retreat will not be held liable for accidents or injuries received on the property. Trails West Retreat is a natural area with many different possible hazards including, but not limited to, water, land, animal, insect and plant life, any of which could contribute to an injury or death. In addition, the decks and bridges are built for the enjoyment of the guest(s) but can be a possible source for accidents. Travel the trails at your own risk! The trails and bridges are at times crude and primitive. Always watch for snakes, insects, cacti, vines, sticks, poisonous plants, stinging plants, rocks and limbs. There are several cliffs on the premises.  Making a reservation with Trails West Retreat constitutes reading, understanding and agreeing to the RULES and to the Waiver of Liability as posted on the website at www.bettystrails.com. 
17. CHECK-IN:  Normal check-in is 2:00PM, 4:00PM during Antique Festivals.  No early check-in during Antique Festivals.  At normal times, check-in can be earlier if permission is granted ahead of time.  Unless you have paid in full or discussed arrival in advance, please come by the Lodge office located at 10770 Mayer Cemetery (across the creek) at the corner of Mayer Cemetery & Muske-Ullrich Roads.  Payment is expected in advance of your stay.  If you know that you will arrive after 7PM, please notify the office in advance.  We will have your cabin open with key on the table
 18. CHECKOUT: Checkout time is 12:00 noon, 11:00AM during Antique Festivals.  During Antique Festivals, the check-out time is STRICTLY enforced.  Please be out at that time because there is a high turnover during that period.  During normal times, if the cabin is not rented for the following evening, the guest(s) may stay until 5:00 PM with permission from the Trails West staff. We want you to stay as long as you like within reason and not feel rushed in order to give you that time to relax.  When you leave, please do not make the beds. Leave towels in the tub or shower. Turn off lights, AC and coffee pot. Leave key on table and do not lock door.  If a guest stays beyond the check-out time without prior permission, he may be charged for an additional day.
19. LOST KEY: There is a $25.00 lost key charge.  Please notify TWR immediately of lost key.
20.  CLEANING:  No housekeeping is provided during your stay at Trails West Retreat.  The guest is responsible for cooking, etc.  If you choose not to wash the dishes upon check-out, there will be a $25 cleaning charge.  If you have a need for any item that might be missing, please notify TWR at the Lodge Office.
21.  No children under the age of 12 are allowed at the Eagle's Nest Lodge. 
22.  The Cottage Dorm has a DVD player upstairs so if you desire to watch movies bring your own.  The TV upstairs at the Cottage plays whatever is on in the Lone Oak Room.
23.  Please do not fool with the menu on the TV remote controls and reset programming.  If you are having a problem with getting a TV channel please call Del 979-877-4952 
24.  SEPTIC SYSTEM: Please do not flush anything other than toilet paper in the toilets. 
25.  The person making the reservation is responsible for payment of any damages or missing items incurred by that person, his guest(s) or his pet (s). 

WAIVER: In consideration of permission to use, today and all future dates, the property or properties, facilities, staff, equipment and services of TRAILS WEST RETREAT, I, for myself, my heirs, personal representative or assigns, do hereby release, waive, discharge and covenant not to sue the owners and/or directors of TRAILS WEST RETREAT, the employees, the owners of the property, and agents from LIABILITY from ANY and ALL claims, including negligence resulting in personal injury, accidents, or illnesses (including death), and property loss arising from, but not limited to, participation in activities, observation, and use of facilities, premises or equipment.

Assumption of Risks: TRAILS WEST RETREAT is a private park of 15.3 acres located in Washington County, Texas in a rural and natural setting, which encompasses all facets of nature such as, but not limited to, the possibility of the existence upon the premises of dangerous animals, snakes, reptiles, insects, poisonous plants, fallen trees, brush, logs, thorns and vines. In addition, there are cliffs, rocky paths, elevation changes and possible water hazards. The person signed below takes it upon his/her own risk to hike the trails of the premises with the complete understanding that TRAILS WEST RETREAT has been designed to allow the customer to have a closer look at this beautiful, natural setting, and that TRAILS WEST RETREAT, its owners or employees, will not be held responsible for any accident or illness related to this natural setting. On occasion TRAILS WEST RETREAT leases certain other similar properties, specifically a farm and house located at 759 HWY 109, New Ulm, Texas, and/or other facilities that may be used to accommodate the needs of the client. This waiver applies to all such other properties under the same conditions as stated above.

Indemnification and Hold Harmless: I also agree to indemnify and HOLD the owners and employees of TRAILS WEST RETREAT, Delbert L. Meischen and Betty J Meischen, and the Partnership of Smith Realty, (principles Betty Smith Meischen, Arthur James Smith, Richard D. Smith) HARMLESS from any and all claims, actions, suits, procedures, costs, expenses, damages and liabilities, including attorney’s fees brought as a result of my involvement at TRAILS WEST RETREAT and to reimburse them for any such expenses incurred.

Severability: The undersigned further expressly agrees that the foregoing waiver and assumption of risks agreement is intended to be as broad and inclusive as is permitted by the laws of the State of Texas, and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.

Acknowledgment of Understanding: I have read this waiver of liability, assumption of risk, and indemnity agreement, fully understand its terms, and understand that I am giving up substantial rights, including my right to sue. I acknowledge that I am signing the agreement freely and voluntarily and intend by my signature to be a complete and unconditional release of all liability to the greatest extent allowed by law. Furthermore, if I am the parent or guardian of a minor under the age of 18 who is accompanying me, or who is attending a function at the RETREAT alone, the said minor is also bound by the same terms of this agreement through my signature. I have read the previous paragraphs, and I know, understand, and appreciate these and other risks that are inherent at TRAILS WEST RETREAT. I hereby assert that my participation is voluntary and that I knowingly assume all risks for myself and all other members of my party.